How to Work Less But Earn More Using AI for Meetings
Three AI Tools and a case study of the creator who made $200,000 in 3 years.
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Intro
Everyone talks about productivity. In a fast-changing world, you have to be just as fast. Create and approve plans with colleagues, negotiate with partners, make edits, and realize all the tasks. It's all about balance. Are there those who have enough time, and how is AI involved? Let's figure it out using our case study.
Meet Ocean Ronquillo-Morgan. Ocean is a Gen Z entrepreneur and creator who went from an $8/hr rate to a $200,000 income in three years. She previously worked as an engineer at a Fortune 500 company and now runs a marketing agency and has three side hustles. She does all this daily, 9 to 5, without disrupting her work-life balance.
How does she do it? Today, we'll look at inspiring Ocean's journey and the tools that help in her tasks. Then, we’ll review three AI platforms for working with clients, colleagues, and partners. These tools will help you be more productive and free up time to relax and, of course, explore other newsletters by Creators' AI! 😉
From $8/hr to a 200,00 income
So here's the situation: it's 2020, a pandemic is wiping out small businesses, and panicked entrepreneurs don't know what to do in a rapidly changing world. And then there's you, a young software engineer from Los Angeles preparing to start a job at Accenture.
So tell me: how do you help local businesses and at the same time build a career that will generate a 6-figure income for you by the time you're 25? It's okay if you don't have an answer. Personally, I wouldn't have found it either. But Ocean has done it. She founded a marketing agency with a niche audience of 65,000+ people, working in a 100% remote side hustle.
Here's what she did
Ocean Ronquillo-Morgan realized that digitalization would be the only chance for many small entrepreneurs to return to the game, so she began researching and sharing tools for next-generation businesses. She first shared her skills by talking about building websites, online stores, and digital marketing in social media.
Then, she summarized the knowledge and made an e-book. After publishing it, Ocean landed three major partnership contracts that brought her first big income: $19,000.
The creator decided that she would continue to develop in this direction and launched a regular email newsletter for new-generation entrepreneurs. After a few more months, she founded a marketing agency. She leads several side hustle projects while developing her personal brand across LinkedIn, Instagram, X, and other social media.
And I could go on for a long time about Ocean, but let's get to the application phase. Beyond the apparent tools like Slack, Calendly, and Stripe, Ocean uses generative AI on an ongoing basis.
Just in case you missed it, we have a newsletter on the topic of 23 GPTs for marketing and startups. You'll find all the useful tools here:
I propose to go a little bit deeper: to discuss AI for effective communication and process building. As Ocean told on her Twitter (X), conducting regular calls with copywriters, designers, and partners, she uses a combination of Zoom and an AI platform called Otter AI. This service saves significant time after meetings and helps Ocean stay on top of what's important.
Let's break down what Otter AI offers and review two more to see how they affect the Gen Z entrepreneur.
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Otter AI
Price: Free plan — 300 minutes per month, paid — $10/month Main feature: AI for Sales
Otter AI is voice-to-text transcription software that uses AI. And it works like your AI sidekick. Otter provides collaborative notes and transcriptions and crafts a dynamic in-meeting summary, offering the platform to delegate action items to participants.
This platform's key feature is OtterPilot. The service automatically extracts sales statistics during calls, writes follow-up emails, and sends call notes to Salesforce and HubSpot. Let's take a look at how it works:
- During the registration process, Otter will ask you a few simple questions to clarify for what purposes you plan to use the AI tool.
- It will then prompt you to synchronize the platform with your calendar and other services. After that, you will find yourself on the Otter AI homepage.
- Now, you can customize the service to your liking or use it. If you choose the second way, paste the link to your Zoom, Meet, or Teams into the field at the top of the page. Otter will connect to your call as a new speaker and start recording and transcribing the call.
Yes, it's that simple. If you want to know a bit more about Otter AI before you subscribe, you can check out this review.
But that's not all. We've saved two more AIs for meetings that might be useful if the Otter AI didn't work out for you. They're called Fathom and Fireflies.
Fathom AI
Price: Free for individuals, $19/month for teams Main feature: Free version with no time limit
Fathom AI is the simplest service for handling online meetings. Its main advantage is that it is free and easy to use. This AI Assistant allows you to record any meeting, transcribe the content of the conversation, and then send the information to another platform: CRM, Slack, etc.
In addition, you can share short videos containing the highlights of the meeting. This will suit the most timid workers who want to optimize every process and lose nothing. Fathom supports seven languages: English, French, Spanish, Italian, German, Italian, and Portuguese.
So, if you want to simplify your work but are not yet ready to sign up for a new paid service, Fathom will be a great choice.
Fireflies
Price: Free plan with 800 minutes limit, $10/month for pro Main feature: Fine-tuning and the broadest range of options
Fireflies is a more comprehensive tool. It can do all the same things as Otter AI and Fathom, but more. If you look at the number of supported platforms, you will see that Fireflies has the most impressive list. It also features the generative AI feature called AskFred.
AskFred is a ChatGPT built into your online meetings. Instead of going through the entire call recording or re-reading the transcript, you can ask the AI a question. It will check the conversation and give you a short and understandable answer.
Fireflies' other features are just as good as Otter AI and Fathom. We could say it's the ultimate solution for your meetings if it weren't for the clutter and a number of limitations. In particular, Fireflies is very concerned about privacy, so it can only be used within private meetings. So it's up to you.
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Conclusion
We live in a very fast-changing world. So it's vital now, as we try to keep up with trends, metrics, and goals, not to burn out and lose ourselves. And sometimes it's really hard to be effective. I don't know about you, but for me, AI has become an indispensable companion in solving work issues (it's scary to imagine how many hours I would spend in Google Sheets if I didn't have ChatGPT and Perplexity support!).
So why don't we grab a helping hand from modern tools if they help us work less but earn more? Today, we've covered just a few platforms that help automate and optimize work tasks, and we'll be back soon with more tools from the world of AI.
Are you using tools to increase your productivity? Let us know in the comments!
This article was first published in the Creators AI newsletter. View the original edition.
